10 Best WooCommerce PDF Invoice Plugins for Professional Invoicing

In the cycle of earning a customer’s satisfaction and loyalty, receiving an order is just the beginning. You must have a top-notch order fulfillment system in place.

Along with ensuring a smooth delivery process, you must also make sure that your customers are well-informed throughout the process until they receive the products. One document that serves this purpose is a professional invoice.

A well-structured invoice is more than just a document detailing a purchase; it reflects your brand’s professionalism and is a crucial record for both you and your customers. Manually creating invoices can be time-consuming and error-prone.

This is where a WooCommerce PDF invoice plugin comes in handy. It automates the invoice generation process, saves you valuable time, and reduces the risk of mistakes.

Choosing the best WooCommerce pdf invoice plugin is crucial for efficient business operations and customer satisfaction. A well-selected plugin can enhance your brand image, improve order management, and simplify your accounting processes.

Let’s delve into the essential features of a good WooCommerce PDF invoice plugin and how to select the perfect one for your business.

Understanding Essential Features of WooCommerce PDF Invoice Plugins

The best WooCommerce pdf invoice plugin should offer a range of essential features to streamline your invoicing process.

• Automatic invoice generation: This feature ensures that your Woo store generates invoices immediately after order completion. They are also sent automatically invoices to save you time and effort.
• Customizable invoice templates: A high-quality plugin should provide flexibility in designing invoices that align with your brand identity. Invoice customization options typically include logo, color scheme, fonts, and overall layout.
• Detailed order information: Comprehensive invoice details are crucial. Your plugin should include product names, quantities, prices, taxes, order notes, and any applicable discounts or fees.
• Customer and business information: Accurate customer and business details are essential for clear and professional invoicing.
• Payment and shipping details: Include payment method and shipping information for complete order documentation.
• Sequential invoice numbering: Maintain organized records with automatic sequential invoice numbering.
• Multiple language support: If you serve customers from different regions, multilingual invoice options are valuable for you.
• Email functionality: Efficiently and automatically send invoices to customers directly from your WooCommerce store.
• Packing slip generation: Many orders require packing slips. A good plugin will generate these documents alongside invoices.
• Integration with accounting software: Seamlessly transfer invoice data to your accounting software for efficient financial management.

By understanding these key features, you can effectively evaluate WooCommerce PDF invoice plugins and select the one that best suits your business needs.

10 Best WooCommerce PDF Invoice Plugin

There are a large number of PDF invoice WooCommerce plugins available in the market. We studied them, practically tested some of them, and made our list of the best WooCommerce invoice generator plugins.

Here’s our WooCommerce PDF invoice plugin comparison.

1. Challan – PDF Invoice & Packing Slip for WooCommerce

This is by far the most advanced and feature-rich invoice plugin in the market. Challan Pro offers you an open canvas where you can design the document exactly the way you want according to your brand pallet.

Its automated invoice generation feature ensures that every order, whether processed or completed, is promptly accompanied by a professional PDF invoice. This plugin’s intuitive interface allows for customization, which makes it a perfect choice for WooCommerce stores seeking efficiency and organization.

Challan stands out with its flexibility and a wide array of features. From bulk invoice downloads to seamless integration with order emails, this WooCommerce PDF invoice plugin with customization has thought of it all.

Whether you want to generate standard invoices or customize them to fit specific business needs, Challan simplifies the entire invoicing process while ensuring your brand identity shines through with options like custom logos and footers.

Key features

• PDF invoice creation with automated attachment to emails
• Offers a number of pre-made templates for the documents
• Extensive customization options
• Customizable invoice templates with CSS support
• Bulk invoice download options for efficiency
• Packing slip generation for both individual and multiple orders
• Seamless integration with WooCommerce order statuses
• Allows delivery address labels embedded with shipping information
• Custom date format and order item info customization
• Option to display VAT, tax, and extra fees in the invoice
• Best WooCommerce PDF invoice plugin for multiple currencies with multi-language and multi-currency support for global businesses

2. PDF Invoices & Packing Slips for WooCommerce by WebToffee

The WooCommerce PDF Invoices, Packing Slips and Credit Notes plugin by WebToffee is a powerful tool for automating your store’s order document generation. It allows you to create professional PDF invoices with ease which ensures your business is represented well in every transaction.

With automatic generation and attachment of invoices to order emails, you no longer need to manually handle these documents. The WooCommerce order document plugin offers full customization that allows you to tailor invoices to your brand’s look and feel.

This plugin is a robust solution for any WooCommerce store looking to streamline its invoicing process while maintaining a professional appearance.

Key features

• Auto-generate PDFs of WooCommerce invoices for all orders
• Attach PDF invoices automatically to WooCommerce order emails
• Ready-to-use customizable templates for invoices
• Download or print invoices individually or in bulk from the admin page
• Custom numbering for invoices with prefixes, suffixes, and custom length
• Add tax details, custom fields, and logos to invoices
• Generate invoices for old orders and free orders
• Offer pay-later options directly from the invoice

3. PDF Invoices & Packing Slips for WooCommerce By WP Overnight

Next in our pick of the best WooCommerce PDF invoice plugin is the PDF Invoices & Packing Slips for WooCommerce plugin by WP Overnight. This highly reliable tool automates invoice generation in WooCommerce stores.

It simplifies the invoicing process by automatically attaching PDF invoices to customer emails and giving you the ability to manage invoices directly from the order admin page. With a user-friendly interface and customizable options, it offers store owners flexibility in handling their invoices and packing slips.

This plugin also provides support for various languages which makes it suitable for you to operate globally. It comes with a basic template that can be modified or replaced with your own design.

The ability to generate invoices in bulk and manage them with ease makes it a valuable asset for any WooCommerce store.

Key features

• This WooCommerce PDF invoice plugin with email integration automatically attaches PDF invoices to WooCommerce emails
• Allows invoice and packing slip downloads from the order admin page
• Supports bulk generation of PDF invoices and packing slips
• Fully customizable templates using HTML/CSS
• Supports sequential invoice numbers with custom formatting
• Available in multiple languages
• Offers advanced premium extensions for additional features like Proforma Invoices and Dropbox integration

4. YITH WooCommerce PDF Invoices & Packing Slips

The YITH WooCommerce PDF Invoices & Packing Slips plugin is a comprehensive tool for automatically generating and managing invoices in your WooCommerce store. It simplifies the entire process by allowing you to customize invoice numbering and backup documents online, making your eCommerce operations smoother.

This plugin is designed to handle everything from credit notes to proforma invoices and integrates seamlessly with other WooCommerce plugins.

The plugin is highly flexible and offers the option to generate invoices either manually or automatically. It also lets you export invoices, set up automatic backups on cloud services, and manage all documents in one place.

Key features

• Generate invoices manually or automatically
• Use order ID or order number as invoice number
• Enable sequential numbering for invoices
• Reset invoice numbering annually
• Customize document formats with prefixes and suffixes
• Manage invoices in bulk through a dedicated dashboard
• Backup all documents automatically on Dropbox or Google Drive
• Allow customers to download invoices from the My Account page
• Create proforma invoices and credit notes

5. Print Invoice & Delivery Notes for WooCommerce By Tyche Softwares

Fifth on our list of the best WooCommerce pdf invoice plugin is the Print Invoice & Delivery Notes for WooCommerce plugin by Tyche Softwares. It allows you to easily print invoices and delivery notes for your WooCommerce orders.

This plugin gives you full control over the design and content of your invoices, letting you customize the company name, address, and add personal notes or policies. The plugin integrates smoothly with the WooCommerce order system. As a result, it gets easy for you to access and print invoices directly from the admin dashboard.

This free WooCommerce PDF invoice plugin adds a side panel for printing on the order page and offers bulk printing options for both invoices and delivery notes. It also supports registered customers by adding a print button on their My Account page for easy access to their order details.

Key features

• Print invoices and delivery notes directly from the order edit page
• Add print links to customer emails for easy access
• Allow customers to print orders from their My Account page
• Customize invoice and delivery note templates completely
• Use simple invoice numbering with sequential order numbers
• Bulk print invoices and delivery notes from the Orders page

6. PDF Generator For WP Pro

PDF Generator For WP Pro stands out as a powerful tool that allows users to effortlessly convert product pages, blog posts, and other site content into PDF files. With just a few clicks, you can automate the process and provide customers with downloadable PDFs for their purchases.

This plugin adds a layer of convenience that lets businesses like yours create professional invoices and other PDF documents tailored to their needs.

One of the key highlights is the plugin’s ability to automate PDF generation using cron jobs. It simplifies bulk conversion for large stores or content-heavy websites. The PDF templates are customizable, and you can ensure that the design aligns with your brand.

Key features

• New template designed for invoices and packing slips
• Allows users to download invoices based on order status
• Automates bulk PDF generation using cron jobs
• Offers customizable templates for cover pages and contact details
• Sends PDFs directly to users via email as attachments
• Provides snippets for adding titles, content, meta fields, and more to templates

7. PDF Invoices and Packing Slips For WooCommerce By Acowebs

Acowebs is a reputed company that develops WordPress WooCommerce plugins. No wonder they are on our best WooCommerce pdf invoice plugin list.

Their invoice plugin is called PDF Invoices and Packing Slips For WooCommerce. It offers a comprehensive solution for generating custom invoices within WooCommerce stores.

This plugin also supports packing slips, delivery notes, and shipping labels. With easy-to-manage settings and an advanced customizer, it simplifies invoice creation while offering numerous customization options.

You can enable automatic PDF invoice generation and attach them directly to order emails. Additionally, this plugin offers great flexibility in template design allowing store owners to customize their invoice formats, logos, and details for a more professional look.

Key features

• Supports automatic PDF invoice generation and attachment to emails
• Allows customization of store logo, name, and address on invoices
• Advanced customizer for invoice templates with drag-and-drop functionality
• Supports multiple Google fonts and custom CSS for styling
• Option to add SSN or VAT fields at checkout and display them on invoices
• Invoice number auto-generation with customization options for prefix and suffix
• Supports proforma invoices and credit notes for order refunds

8. PDF Invoices for WooCommerce by Andrew Benbow

The PDF Invoices for WooCommerce plugin by Andrew Benbow helps automate the creation and attachment of PDF invoices to WooCommerce order emails. Once an order is completed or processed, a fully customizable PDF invoice is automatically sent to the customer.

Admins can resend or download copies of invoices, while customers can log in to access past invoices at any time. This plugin focuses on flexibility which allows full customization of invoice templates. It includes various features that enhance the billing experience for both customers and store admins.

Key features

• Automatically attach PDF invoices to completed or processing order emails
• Fully customizable invoice template
• Includes legal company information sections
• Supports sequential invoice numbering
• Allows admins to resend or download invoices
• Adds columns or removes them using filters

9. Flexible PDF Invoices for WooCommerce & WordPress By WP Desk

Flexible PDF Invoices for WooCommerce & WordPress by WP Desk provides an efficient way to manage invoicing within a WooCommerce store.

The plugin allows store owners to create and manage PDF invoices with ease, whether for WooCommerce orders or for manual invoices within WordPress itself. It serves as a robust solution for generating and handling invoices, offering customization and compliance with VAT regulations.

As one of the best WooCommerce pdf invoice plugin, it is user-friendly and ensures that all invoices are generated, saved, and sent efficiently. Both free and PRO versions allow for easy customization of invoice templates to meet various business needs.

Key features

• Create and issue PDF invoices for WooCommerce orders
• Manually create VAT invoices within WooCommerce and WordPress
• Customize invoice templates for VAT taxpayers and VAT-exempt entities
• Bulk generate and download WooCommerce invoices by date range
• Set custom invoice numbering with shortcodes, prefixes, and suffixes

10. Sliced Invoices – WordPress Invoice Plugin By Sliced Invoices

Sliced Invoices is a powerful WordPress invoicing plugin that allows you to create professional invoices and quotes. It is designed to streamline your invoicing process by offering a variety of features that simplify both sending and managing invoices.

This plugin is flexible and highly customizable, which makes it a great tool for businesses looking for an easy way to generate and manage invoices directly from their WordPress site.

The invoicing system in Sliced Invoices integrates seamlessly with WooCommerce and allows you to issue invoices with custom terms and conditions. You can also set default due dates and track payments, ensuring that you stay on top of your transactions.

Its robust reporting tools allow you to export invoices and quotes to CSV.

Key features

• Create and send invoices online
• Set custom invoice names and terms
• Generate reports and export invoices to CSV
• Accept payments through PayPal or Stripe
• Add your logo and business details to invoices
• Clone existing invoices for faster creation

How to Create an Invoice Using the Best WooCommerce PDF Invoice Plugin

We will use our winner and the best WooCommerce PDF invoice plugin for small business Challan for this example. Let’s install the free version of the plugin.

After you install and activate the plugin, what’s your next task for generating invoices?

Nothing! Yap, you read it right. The plugin automatically generates invoices, packing slips, and shipping labels for all your old and new orders automatically.

It also automatically attaches new order invoices to the order confirmation emails. Want to download WooCommerce invoices for any particular order?

Go to that order page, and you will find the Challan panel on the right. It installs dedicated download buttons for your documents.

We must mention Challan is also a fully equipped WooCommerce packing slip plugin. You can also bulk download your documents from the Challan >> Settings >> Bulk Download.

Now, your primary task after installing the plugin is to customize the design and contents. First, go to Challan >> Settings and jump to the template section.

Select the free template.

Next, go to the Seller & Buyer section.

Input your brand elements such as logo, address, company name, company VAT information, etc. You can also set a footer with helpful content.

Here’s how it may look after some tweaks.

The Challan Pro elevates the personalization game by a mile. It has a bundle of features that allow you to customize just about anything in your invoices.

You can find all the personalization and customization features of this best WooCommerce pdf invoice plugin with live examples in this article.

Here’s how you can stylize your invoice with the pro version.

Wrap up

WooCommerce, unfortunately, doesn’t pack tools to generate invoices. Therefore, it’s important to pick the right plugin that caters to your requirements and fulfills all your purposes when it comes to invoices.

Hope this guide on the best WooCommerce pdf invoice plugin will help you find the right one for your store.