How to Download an Invoice from WooCommerce (PDF, Bulk & More)

WooCommerce has no built-in way to download invoices because it lacks invoice generation, PDF rendering, and downloadable document features. To download an invoice from WooCommerce, install a dedicated invoice plugin like Challan, which automatically generates a PDF invoice for every order and gives you manual and bulk download options from the admin order page, the customer’s My Account page, and the checkout confirmation screen.

Once active, Challan adds a full invoice setup to WooCommerce, including a logo, templates, order metadata, tax and VAT details, and brand elements, so you can produce professional, downloadable PDF invoices and receipts without writing code.

This guide shows you how to download a WooCommerce invoice step by step, customize it, and let customers download their own copies.

How to Download a WooCommerce Invoice Using Challan

To download a WooCommerce invoice, install the Challan plugin, open the order you want, and click the invoice download button. Challan creates the PDF automatically, so there is nothing to generate by hand. Here is the full process.

Let’s install the free version of the plugin from the repository.

The latest WooCommerce may show this warning – Incompatible plugin to High-performance order storage detected.

To resolve this issue, go to WooCommerce >> Settings >> Advanced and click on the Features tab. Next, enable the legacy version.

So, how do you generate invoices after you install the plugin? You don’t.

The WooCommerce download order invoice plugin will do that automatically for you and attach it to the order confirmation emails.

But what if you need to download it manually? How to download pdf invoice admin in WooCommerce?

Go to WooCommerce >> Orders and select the Order you want to WooCommerce invoice download.

Challan creates a dedicated panel for downloading documents. There’s a button for WooCommerce invoice download, packing slip, and shipping label/Delivery address.

Does the plugin add download invoice pdf button to checkout page WooCommerce?

Yes, after a customer completes the checkout process, it allows them to download the document through a WooCommerce pdf invoice download button.

They can also download the invoice anytime from their My Account page through the following WooCommerce invoice download link.

To download your invoices in bulk, you can go to Challan >> Bulk Download.

You can filter by date range, payment method, and order status. It will download a csv file.

So, this was about WooCommerce invoice download, let’s have a look at the invoice from the Challan free version.

Pretty basic, right?

You can play with the WooCommerce invoice download plugin settings to professionalize this document significantly. Let’s find out how.

How to Customize WooCommerce Invoices with Challan (Free)

We will make some basic changes in this article. If you want a complete walkthrough for customizing your invoices, you can check out this article.

If you are using the free version of Challan, go to Challan >> Settings. Scroll down to the following section, where you can set a paper size and select a template.

The free version of this WooCommerce invoice download plugin allows you to select the first template.

You can also enable order notes from the following section.

Next, go to the Seller & Buyer section. This is where you can add your brand elements.

In the ‘Seller & Buyer’ section, you can easily upload your WooCommerce brand logo, which plays a crucial role in promoting your brand and boosting brand value. Don’t forget to include your company details, such as your address, phone number, and email.

In the footer section, you have the option to add custom text, links, or personal notes.

For example, if you want to include a link to your terms and conditions page, simply input the following: <a href=”yourstore.com/terms”>Terms & Conditions</a>. This will ensure that all your invoices display the text with a clickable link.

In the pro version, you can also customize the footer by adjusting the font size, enabling a footer line, and displaying the shipping address.

So, what does a WooCommerce customer invoice look like after making these adjustments? After tweaking a few settings in Challan, here’s the final look.

Advanced Invoice Customization with Challan Pro

Challan Pro turns the invoice into a fully branded document. The notable Pro options are:

• Paid stamps: Add a preset paid stamp or upload your own.
• Signature: Insert a signature for a professional finish.
• Premium templates: Choose from additional invoice templates.
• Product details: Show extra product details on the invoice.
• VAT and tax details: Add VAT and tax lines for a compliant WooCommerce VAT invoice.
• Invoice number: Display a sequential invoice number on each document.
• Footer controls: Adjust footer font size, enable a footer line, and show the shipping address.

Pro also adds a premium PDF invoice download button to the order pages.

Here’s the pro version settings panel:

It has a dedicated Invoice menu. Let’s explore some of the settings. You can now add paid stamps to your invoices, which adds value to them.

You can select from a predefined set of stamps or upload your own one.

Another professional touch you can add is a signature.

And, of course, you can select any of the templates in the pro version.

Other mentionable features are –

1. Adding product details

2. Inserting VAT and TAX details

3. Displaying invoice number

The pro version also adds a WooCommerce pdf invoices premium download button to the order pages.

Let’s again hit the WooCommerce invoice download button and have a look at what it looks like.

Much more enticing and professional, right?

What a WooCommerce Invoice Includes

A WooCommerce PDF invoice records the full transaction. A complete invoice usually includes:

• Customer information: Name, billing address, shipping address, and contact details.
• Order details: Order number, date, and status.
• Product information: Itemized products, quantities, prices, and totals.
• Shipping and handling: Any delivery charges that apply.
• Taxes: Applicable tax or VAT amounts.
• Payment information: Payment method used and total amount paid.

Best Practices for WooCommerce Invoicing

• Automate generation: Use a plugin so every order gets an invoice with no manual work.
• Use PDF format: PDF invoices are easy to download, print, and store.
• Add clear details: Include the invoice number, date, customer details, line items, taxes, shipping charges, and payment terms.
• Brand your invoices: Add your logo and consistent styling so the document reflects your store.
• Give customers access: Let buyers download invoices from My Account or order emails.
• Stay tax compliant: Display correct tax or VAT amounts for your region. Check your local requirements before publishing.

Best WooCommerce Invoice Plugin: Challan

Challan is a freemium WooCommerce invoice plugin that automatically generates and attaches PDF invoices, packing slips, and shipping labels to your orders. The free version handles automatic invoices, branding, and bulk download, while the Pro version adds stamps, signatures, VAT and tax fields, invoice numbers, and premium templates.

Free version available; paid plans are listed on the official website. Check the official pricing page before publishing.

Key Features

• Automatic PDF invoice generation for every order
• Manual and bulk invoice download (admin, My Account, and checkout)
• Custom branding with logo, templates, and footer
• Packing slips and shipping labels
• VAT, tax, and sequential invoice numbers (Pro)
• Paid stamps and signatures (Pro)

Frequently Asked Questions

Key Takeaways

• WooCommerce has no built-in invoice download, so you need a plugin like Challan to generate and download PDF invoices.
• Challan creates a PDF invoice for every order automatically and attaches it to the order confirmation email.
• You can download invoices from the admin order page, the customer’s My Account page, and the checkout confirmation screen.
• Use Challan > Bulk Download to export multiple invoices as a CSV by date, payment method, or order status.
• The free version covers branding and downloads; Pro adds stamps, signatures, VAT and tax fields, invoice numbers, and premium templates.